The Foundation Coordinator will have task Coordinates tasks associated with grant processing/payment to support the Operations Director of the Eastern Bank Foundation. Associated with grant processing/payment to support the Operations Director of the Eastern Bank Foundation

Responsibilities include, but are not limited to the following:

• Responsible for processing all follow up paperwork necessary to fund grant/donation requests. This includes verifying have all the necessary documents, approvals and information needed to complete our file has been received and is accurate prior to payment. Maintains all records and files.

• Requesting payment of grant via AddVantage either via ACH or Check and with the EB AP Department. Processes stop payments for lost payments.

• Prepares grant/donation award letters for recipients.

• Requests ad from our designer, sends logos and banners as requested. In addition, keeps track of submissions to make sure we are meeting ad deadlines. Maintains log of banners to ensure their return.

• Coordinates payment of invoices to external vendors and obtains all supporting documentation to meet compliance requirements. Maintains expense spreadsheet.

• Participates in monthly department reconciling and assists in year-end recordkeeping and file storage.

• Communicates externally and internally regarding Foundation process. This may include senior executives, community leaders, and members of the board of governance.

• Sorts all mail and opens the general EBF mail.

• All other duties as requested

PROBLEM SOLVING & DECISION MAKING:

This position independently processes all follow up paperwork necessary to fund grant/donation requests and foundation expenses. This includes verifying have all the necessary documents and invoices, approvals, all additional information needed to complete our file has been received and is accurate prior to payment. Maintains all records and files. Refers more detailed questions to the Operations Director.

QUALIFICATIONS:

Education and Experience

High school graduate. Associates degree or College degree preferred.

Skills/Knowledge

• High attention to detail

• Strong customer service skills

• Strong PC Skills – Microsoft Office Suite

• Strong communication skills

• Flexibility under pressure

• Experience with compliance requirements a plus.

Working Conditions

This is a full-time position working for the charitable arm of Eastern Bank. Although our work dramatically impacts the communities we serve, this position is process and analysis focused.

Committed. Inclusive. Courageous. Eastern Bank has built a legacy of investing in the communities we serve and helping our customers, communities and employees thrive and grow. We pride ourselves in having knowledgeable and experienced professionals that can provide the expertise, personal attention and service our customers deserve.

As a large full service commercial bank in the Greater Boston area, we are able to offer you unique opportunities for career growth throughout the organization, as well as a competitive compensation and benefits program.

As an inclusive company, we work to ensure that our valued employees are treated fairly, recognized for their individuality, and encouraged to reach their fullest potential. These values have earned us a reputation as a great place to work and provide a strong reason why you should consider a career with us.